Move In File Reviews
Move-In & Initial File Reviews
Navigating the eligibility requirements for occupancy and housing assistance can be complex. At MLCM, we specialize in verifying that your applicants meet all the specific criteria required at move-in or during initial certification. Our team ensures that each applicant is thoroughly assessed for eligibility, so you can confidently provide housing assistance while staying compliant with Housing and Urban Development (HUD) Multi-Family regulations.
Services:
Move-In and Initial File Review
Navigate HUD Multi-Family requirements with ease using MLCM’s complete file review service. We examine every aspect of your application file—including the application itself, draft Move-In Certification forms, draft leases, income and asset documentation, and all required forms. Our detailed review ensures that your files meet all compliance standards and are ready for a successful audit or inspection.
Resources
Move-In File Reviews (HUD) Frequently Asked Questions
The Existing Tenant Search is used at the time of application processing.
The following list of original documents must be retained in the tenant file:
- Race and Ethnicity forms
- Citizenship status documentation
- Original Application
- Recertification Questionnaire
- HUD Model Lease, Approved Lease Addendums/Attachments
- Move-in 50059
- Pet Addendum (if applicable)
- Lead Based Paint Disclosure (if applicable)
- Resident Rights and Responsibilities
- Acknowledgement of Receipt of HUD required forms
- Current and last annual 50059
- Income, Asset and Expense Verifications
- Initial Notice of next AR
- 9887/9887-A and HUD Fact Sheet
- Move-in Inspection/ Annual Inspection
- HUD Form 92006 (Supplement to Application for Federally Assisted Housing)
Tenant files must be maintained in a confidential manner. Some examples are locked file cabinets, locked office, and documentation of who is authorized to have access to the files.
The income limits used to determine eligibility vary by program. For example: Section 8 properties, depending upon the effective date of the initial Housing Assistance Payments (HAP) contract for the property, will use either the low (80%) or very low-income limit (50%). Properties with HAP contracts initially effective on or after October 1, 1981, must admit only very low-income families. Properties with HAP contracts initially effective prior to October 1, 1981, may admit families up to the low-income limit.
If the move-in occurs on the first of the month, subsidy for that unit will be paid the following month. If the move-in occurs after the first of the month, subsidy will be paid in the second month following the month of submission. For example, if the HUD 50059 is submitted on March 1, the subsidy will be paid in April. If the HUD 50059 is submitted March 2, the subsidy will be paid in May.
